Application for Choreography Showcase

The Choreography showcase is catered for mostly for DUO or SMALL GROUP performance acts. The act addresses the creative substance/ message of the piece, with special attention to the execution, fluidity, connectivity to the audience and artistry of the performers. Props are welcome. If you are not sure if you would like to participate based on the merits of the piece, you may submit a private link via email with the uncut video of the piece.

Please know that the Choreography Showcase is NOT a competition and is open to all choreographers. We have limited spots, and therefore we encourage you to submit early to reserve your spot.

IF YOU ARE READY TO SUBMIT YOUR APPLICATION, HERE ARE DETAILED INSTRUCTIONS AND GUIDELINES: Please appropriate some time to fill this out and have your credit card and portrait picture handy.

Application Fee: $75./participant
For Duo or Small Group submissions.
Presentation of your work can either be pre-recorded or livestreamed.

Very Important: Each participant will be asked to provide a statement relating to COVID-19 social distancing practice by all members of the group, e.g. “bubble” team, pre-screening practices, handwashing, temperature taking, mask wearing and more.

Deadline to Submit your Application, Bio and Photo: October 18, 2020.

*We are currently using Brown Paper Tickets for all ticketing needs. Please note that a service fee, transaction charge AND sales tax shall be added. You may also opt to mail us a money order or cashier’s check provided that the posting date complies with the deadline.

When sending through latter method, please add 8% sales tax and $3.00 handling fee payable and mailed to:

AERIAL ARTS AMERICA
3001 Red Hill Ave. Bldg. 1 Suite 107, Costa Mesa, CA 92626

BEFORE FILLING OUT THE APPLICATION, please do the following.

Pay the application fee and write down the receipt number in a scratch paper. To Pay Online by Credit Card: 8th West Coast Aerial Arts Festival Application Fee

NOTE:  Checks are not allowed.  Refunds (less associated fees) are only allowed within 2 weeks of purchase or 21 days prior to the festival date (whichever is earlier).  There are NO PARTIAL REFUNDS. Exchange or transfer of funds can be applied to the following year, less administrative/ processing costs associated.

Read all questionnaires to prepare your answers.
Read the Biography questionnaires and prepare your bio. See additional instructions below.
You are now ready to fill out the application. You would need to do this process in one seating, otherwise you may need to start all over. Please save your tentative answers in a PDF format or Text (copy/ paste method) so you have a copy in case the web page disconnects and you lose your data.

If you have any questions regarding this process, please email us: wcaaf.application@gmail.com

INSTRUCTIONS FOR PICTURE SUBMISSIONS

Please submit a duo/ group photo.
Close up portrait photo (no action photos accepted)
JPEG format 150 – 300 dpi
At least 2” x 2” in size
Preferably Colored

INSTRUCTIONS IN SUBMITTING YOUR BIOS

Your narrative bio should be kept within 100 words or fewer.
Tell your audience how you all came together, your inspirations and your shared visions.
Mandatory information needed:
- Name of aerial/ circus school or studio you all belong to
- Name of your coaches/ mentor/s
- How long have you been training together in aerial arts
You may NOT use the bio to promote a business or event.
We reserve the right to edit content, grammar and spelling as needed.

PLEASE PRINT BEFORE SUBMITTING THE FORM. THIS IS YOUR CONFIRMATION OF YOUR SUBMISSION.

Applicant\'s Information

Applicant\'s Name *

DOB *

Stage / Performer\'s/ Group Name *

Parent\'s Name *

If under 18 years old

Address *

City *

State *

Zip *

Phone *

Alternate Phone Number *

Email *

Parent\'s Email *

Occupation / Employer *

Choreography Information

Size of Piece *

Duo: 2 Performers

Small Group: 3 - 5 Performers

PLEASE DESCRIBE THE PIECE YOU WILL BE PRESENTING (apparatus - concept - theme or story line - others) *

NAME OF CHOREOGRAPHER *

TITLE OF YOUR PIECE *

Name/s of your Partner/ Groupmates *

Please name all artists that will take part in this act.

WHERE HAVE YOU/ DO YOU TRAINED IN AERIAL ARTS? *

Choreographer\'s Email and Mobile Number *

Performer\'s / Guardian’s Initial: *

I acknowledge that I have read and understood AAA’s FAQ webpage that sets forth more information regarding the competition.

The URL address is: http://aerialartsamerica.com/programs/west-coast-aerial-arts-festival/faq/

I declare under penalty of perjury, that all statements contained in this application and any accompanying documents are true and correct, with full knowledge that all statements made in this application are subject to investigation and that any false or dishonest answer to any question may be grounds for removal, rejection or stripping of any and all award as a result of my participation.

Executed at *

Please state, city and state

Date *

NOTE: Please provide a copy of identification issued by a government agency.

Verification Statement

I *

Print Name

am the *

State the relationship to applicant

of *

Applicant’s name

I declare under penalty of perjury, that the below verification statement is true and correct.

Applicant’s/ Guardian’s Initial: *

I am fully aware of the training, performance and related aerial arts activities of subject applicant and can attest to the best of my knowledge that no part of his/her aerial arts activities resulted in receipt of monetary compensation, nor am I aware to the best of my knowledge that she/ he actively has pursued, or currently pursuits performance or instruction for purposes of gaining income.

Executed at *

Please indicate City and State

Name of Declarant *

Date *

NOTE: By filling out the form and submitting this to us, you acknowledge, confirm and consent to the accuracy of all information contained in this application.

Scanned and completed forms/ copies shall be considered original. As a follow-up, please print out this application package, sign and date the same prior to transmitting via email or handing this packet in person.

Technical Questionnaire

WHAT APPARATUS WILL YOU BE USING? *

Tissu / Silks

Hoop / Lyra

Trapeze (1 or 2 points)

Other

Before completing this application, please consult with your choreographer regarding the layout of rigging points to see if we can rig your act according to the layout we will have for that evening.

WILL YOU BE USING OUR APPARATUS OR BRINGING YOUR OWN? *

Yes - in-house

No - I have my own

Please note that if you bring our own, we will attach this to the hoist. For tissu, when using the hoist, the vertical space is approximately a foot shorter than the in-house tissu that will already be rigged.

WILL YOU BE USING A STATIC POINT OR MECHANICAL AIDE (Pulley) IN YOUR PERFORMANCE? *

Yes - mechanical aide

No, I will use a static point available at the venue

If with a mechanical aide, please provide your aide and coordinate this with our technical director, Luca Cecchini (714) 330-8789 lucachn@gmail.com

THERE WILL BE MATS AVAILABLE FOR ALL ARTISTS. PLEASE CONNECT WITH US FOR ADDITIONAL INFORMATION REGARDING THIS.

DURATION OF PERFORMANCE SHALL BE LIMITED TO 5 MINUTES. FOR DUO AND 7 MINUTES FOR GROUP

FOR ANY OTHER QUESTIONS, PLEASE REFER TO THE FAQ NOTICE/ PAGE.

ANY SPECIAL REQUIREMENTS, PLEASE USE THIS SPACE: *

Applicant’s/ Guardian’s Initial *

***Please note that by filling out the form and emailing this to us, you acknowledge and consented to all information contained in this application. Scanned and competed forms/ copies shall be considered original. As a follow-up, please print out this application package, sign and date the same prior to transmitting via email or handing this packet in person.

Duo/Group Biography

Instructions

All narrative Bio should be kept within 50 words or less for individual entrants. ***You may NOT use the bio to promote a business or event. We reserve the right to edit content as needed.
For Group Entrants (two or more), keep in mind the above technical photo specifications. The Bio and Photo should be combined into one. You are allowed no more than 100 words. Talk more about the group rather than the individuals in the group, such as how you came together; what inspires your team to participate; and what are your shared visions.

Describe yourself individually or as an aerial arts group artist. *

To be filled by the choreographer or the group leader. Please keep this within 50 words.

Where and who do you train with (current and/or past mentors) and how long have you been training in aerial arts? *

What prompted you to participate at the WCAAF? What is it about aerial arts that inspires you? *

Photo Upload *

We prefer to receive close up photo of the contestant rather than full body shot to make it more effective when printed in the program. Submit images in JPEG format, at least 300 dpi and sized at no smaller than 2” x 2”. If you have questions, please contact Barbra@aerialartsamerica.org Please note that we will be printing in Black and White, so keep in mind contrasting colors to bring out the image effectively. If you are submitting a colored photo, we will convert this to Black and White

Media Release Form

I understand that photographers and/or media/ production crews may sometimes be
present photographing or filming classes, rehearsals, coaching sessions, workshops or presentations.
I give my permission for resulting photographs and/or television/film footage, which may include myself/my child to be used by Aerial Arts America and it agents, sponsors, and associates, including the Ruby Karen Project for promotional purposes on television, newspapers, cyberspace, programs, magazines, or any other media.

Applicant / Guardian\'s Initial *

I grant to Aerial Arts America (also known as “AAA”), the right to take photographs of me in connection with the above-identified event. I authorize “AAA”, its assigns and transferees, to copyright, use, and publish the same in print and/or electronically.

I agree that “AAA” may use such photographs and other forms of media recorded of me with or without my name and for any lawful purpose, including such purposes as publicity, illustration, advertising, web content, fundraising and other projects of the “AAA” and its affiliated organizations, including its sponsors.

I have read and understand the above.

Print Name *

Applicant\'s / Guardian\'s name

Address *

Date *

Participant Agreement, Release and Assumption of Risk

Terms & Conditions

In consideration of the services of American Aerial Arts Institute DBA Aerial Arts America and United World Enterprise, Inc., their agents, owners, officers, volunteers, participants, employees, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred to as \”AAA\”), I hereby agree to release, indemnify, and discharge \”AAA\”, on behalf of myself, my spouse, my children, my parents, my heirs, assigns, personal representative and estate as follows:

1. I acknowledge that my participation in aerial arts activities entails known and unanticipated risks that could result in physical or emotional injury, paralysis, death, or damage to myself, to property, or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity.

The risks include, among other things: slips and falls; falling from equipment; collision with fixed objects or people; rope burns; muscular strains and tears, fractured bones, bruises, cuts, organ damage, nerve damage, head, neck and back injuries; scratches, bruises, sprains, lacerations, or even more severe life threatening hazards; psychological damage; dehydration; permanent disability; the possibility of eye damage or loss of hearing; the failure to work out safely or within one’s own ability or within designated area; the negligence of other participants or persons who may be present; my own physical condition, and the physical exertion associated with this activity; traveling to and from shows, meets or exhibitions raises the possibility of any manner of transportation accidents.

Furthermore, “AAA” employees have difficult jobs to perform. They seek safety, but they are not infallible. They might be unaware of a participant\’s fitness or abilities. They may give incomplete warnings or instructions, and the equipment being used might malfunction.

2. I expressly agree and promise to accept and assume all of the risks existing in this activity. My participation in this activity is purely voluntary, and I elect to participate in spite of the risks.

3. I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless “AAA” from any and all claims, demands, or causes of action, which are in any way connected with my participation in this activity or my use of “AAA”’s equipment or facilities, including any such claims which allege negligent acts or omissions of “AAA”.

4. Should “AAA” or anyone acting on their behalf, be required to incur attorney\’s fees and costs to enforce this agreement, I agree to indemnify and hold them harmless for all such fees and costs.

5. I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or else I agree to bear the costs of such injury or damage myself. I further certify that I am willing to assume the risk of any medical or physical condition I may have.

6. In the event that I file a lawsuit against “AAA”, I agree to do so solely in the state of California, and I further agree that the substantive law of that state shall apply in that action without regard to the conflict of law rules of that state. I agree that if any portion of this agreement is found to be void or unenforceable, the remaining portions shall remain in full force and effect.

By signing this document, I acknowledge that if anyone is hurt or property is damaged during my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against “AAA” on the basis of any claim from which I have released them herein.

I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be bound by its terms.

Applicant\'s Initial *

I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be bound by its terms.

Print Name *

Address *

Phone *

Date *

PARENT\'S OR GUARDIAN\'S ADDITIONAL INDEMNIFICATION (Must be completed for participants under the age of 18)

Parent / Guardian\'s Initial *

In consideration of (print minor\'s name) (\"Minor\") being permitted by “AAA” to participate in its activities and to use its equipment and facilities, I further agree to indemnify and hold harmless “AAA” from any and all claims which are brought by, or on behalf of Minor, and which are in any way connected with such use or participation by Minor.

Print Name *

Date *

Please pay choreography showcase fee Pay online with credit card https://wcaaf-2018.brownpapertickets.com

Please pay the full choreographer\’s fee for a single act (Duo or Small Group) and add $75. for each additional participant up to 5. See link:
https://2019westcoastaerialartsfestival.bpt.me
Due to the Festival\’s limited resources, the burden of accounting the payments relating to surplus resulting from the \”2nd Entry Fee\” payment shall be the choreographer/team leader\’s responsibility and shall be addressed to us in detail.

Receipt No. *

Amount Paid *